686 Days ago
Conferences
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  • researching markets to identify opportunities for events
  •  liaising with clients to ascertain their precise event requirements
  •  producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
  •  agreeing to, and managing a budget
  •  securing and booking a suitable venue or location
  •  ensuring insurance, legal, health and safety obligations are adhered to
  •  coordinating venue management, caterers, stand designers, contractors and equipment hire
  •  organizing facilities for car parking, security, hospitality and the media
  •  identifying speakers or special guests
  •  planning room layouts and the entertainment program, scheduling workshops and demonstrations
  •  coordinating staffing requirements and staff briefings
  •  selling sponsorship/stand/exhibition space to potential exhibitors/partners
  •  preparing delegate packs and papers
  •  liaising with marketing and PR colleagues to promote the event
  • liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogs and sales brochures, plus social media coverage
  •  coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
  •  overseeing the dismantling and removal of the event and clearing the venue efficiently
  • post-event evaluation (including data entry and analysis and producing reports for event stakeholders)

 

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