779 Days ago
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- researching markets to identify opportunities for events
- liaising with clients to ascertain their precise event requirements
- producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
- agreeing to, and managing a budget
- securing and booking a suitable venue or location
- ensuring insurance, legal, health and safety obligations are adhered to
- coordinating venue management, caterers, stand designers, contractors and equipment hire
- organizing facilities for car parking, security, hospitality and the media
- identifying speakers or special guests
- planning room layouts and the entertainment program, scheduling workshops and demonstrations
- coordinating staffing requirements and staff briefings
- selling sponsorship/stand/exhibition space to potential exhibitors/partners
- preparing delegate packs and papers
- liaising with marketing and PR colleagues to promote the event
- liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogs and sales brochures, plus social media coverage
- coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
- overseeing the dismantling and removal of the event and clearing the venue efficiently
- post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
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